Employees traveling on behalf of the district and performing approved district business will be reimbursed for reasonable approved expenses, provided appropriate documentation is presented including an original receipt (not a credit card slip), indicating the date, amount, and nature of the expense. Actual and necessary travel expenses shall include, but need not be limited to, transportation, lodging, meal expenses, and registration costs.
The board of directors shall establish a mileage reimbursement rate within the limits set by the Federal IRS rates. Employees will be reimbursed at this rate for travel which has been approved by the superintendent. Each employee requesting to use his/her personal vehicle on school business shall have personal liability insurance.
Employees who must use their personal vehicles to regularly travel between school buildings in the district or between districts under a sharing arrangement in order to fulfill their assigned duties shall be reimbursed at the mileage reimbursement rate for such travel between the buildings.
Employees may be authorized to use a school vehicle to conduct business for the district or to attend district-related conferences or activities. The vehicle shall be checked out from the transportation department after completion of an authorization form. The vehicle shall not be used for personal use. Only the person(s) authorized on the form shall be allowed to drive the vehicle. The employee shall record the mileage and other pertinent information as requested by the transportation department. All authorized drivers must have a valid Iowa driver’s license and must be insurable under the district’s liability insurance. No tobacco products shall be used in the vehicles, and no alcoholic beverages or illegal substances shall be placed in the vehicle or consumed in the vehicle.
- First Adoption:
- 2003-03-10
- Revision Adoption:
- October 27, 2018
- Reviewed Dates:
- April 24, 2016/ October 7, 2018/ August 6, 2023
- Legal Reference:
- 70A.9, 70A.10, 70A.11, 279.8 Code of Iowa